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International Travel

Before you go Before you go with students   FAQs  Travel Resources

  EWB  Emergency/Incident  Faculty/Staff Resources

WHO: Cal Poly employees, students, and designated volunteers

WHAT: All international travel conducted as Cal Poly business must be registered through the Cal Poly International Center and approved by the Provost.  Travel abroad may include activities such as attending conferences, participating in tours, conducting funded research, or taking students on non-credit international field trips. 

WHEN: Deadlines for receipt of completed packets by the International Center:

Individual student/faculty/staff travel


  • 30 days in advance for international travel to non-hazardous destinations
  • 60 days in advance for international travel to high hazardous destinations

Group student/faculty/staff travel (Fall Quarter 2017 & Winter Quarter 2018 only)

  • 90 days in advance for international travel to non-hazardous destinations
  • 120 days in advance for international travel to high hazardous destinations
  • 180 days in advance for international travel that requires a fee collection by Cal Poly
Group student/faculty/staff travel (New Deadlines for Trips with Departure Dates that begin Spring Break / Spring Quarter 2018)
  • November 1, 2017 (Spring Quarter 2018 - includes Spring Break departure dates)
  • February 1, 2018 (Summer Quarter 2018 departure dates)
  • May 1, 2018 (Fall Quarter 2018 departure dates)
  • September 15, 2018 (Winter Quarter 2019 - includes Winter Break departure dates)
NOTE: The new deadlines beginning Spring Break/Quarter 2018 departure dates are for both high hazardous and non-high hazardous travel. Exceptions may be made on a case-by-case basis for competition teams, presentations at conferences, and for grant supported research with accompanying justification. Previous listed deadlines remain for winter break 2017 and winter quarter 2018 group travel proposals.

We recommend that travelers submit packets early to allow additional time for internal deadlines and to provide timely deposits to service providers, as applicable. This process requires some information gathering on your part -- we encourage you to start early!  

WHY: The tools and links provided are designated to enhance travel safety, ensure compliance with CSU policies & procedures, adhere to standards of good practice in international programming, and provide for rapid location and communication in the event of an emergency situation. Please review the CSU Travel Policy for more information.

Select the appropriate registration button below to initiate your registration. The registration process works best with a desktop or laptop computer.  Please do not use your cell phone.

           Faculty/Staff    Group travel

Below are step-by-step instructions for each registration. It may take a minute or two for the forms to download.

Individual Faculty/Staff

Student Travel

Group Travel

Questions? Please contact the International Center:
(805) 756-6118